What We Solve
Five finance problems we fix every day
Each of these is a specific, solvable problem — not a vague inefficiency. If your business has one of them, we know exactly what to do.
Your finance team is doing work Xero should be doing
Manual data entry, spreadsheet commissions, invoices raised line by line. The team is busy but not productive. OCR, automation, and proper tool setup removes the manual layer entirely.
See how we fix this →Anyone can commit spend without a formal approval
Bills approved over email, no PO system, same person requests and approves their own spend. One email away from fraud. We build approval workflows that enforce your policies automatically.
See how we fix this →You are making decisions without real financial data
No management accounts, no KPI dashboard, no cash flow forecast. Year-end figures arrive 9 months late. We connect Xero to reporting tools that produce management accounts automatically every month.
See how we fix this →You are still on Sage and the migration feels risky
Legacy software cannot connect to modern tools. The migration feels risky because a poorly timed one is. A well-timed migration — done correctly at year end — carries virtually no disruption.
See how we fix this →You are profitable on paper but consistently tight on cash
Delayed invoicing, no online payment option, no automated reminders, debtors over 30 days. Cash flow problems at growing service businesses are almost always systems problems — not client problems. We build the invoice-to-cash workflow that fixes it.
See how we fix this →How It Works
From broken to working in three steps
We do not sell software licences. We implement the right combination of tools for your specific situation — and make sure it works properly before we hand it over.
Free 30-minute scoping call
We ask structured questions about your finance function, identify the specific problem, and give you an honest view of what a solution would look like and roughly what it would cost. No pitch. No proposal. Just a diagnosis.
Paid Discovery Session — written Finance Systems Audit
A structured session where we map your current processes, identify every gap, design the solution, and produce a written Finance Systems Audit document. This document is yours permanently — whether you proceed with us or not.
Fixed-price implementation — inside your existing environment
We build and configure everything inside your Xero or QuickBooks environment. Fixed price, defined scope, clear timeline. We train your team, hand over a system that runs properly, and step back. No ongoing dependency on us to keep it working.
The Tools
What we implement — and why
We recommend the right tool for each situation — not the most expensive, not the most complex, and not the one we are most familiar with. Xero or QuickBooks is always the foundation. Everything else plugs in on top.
Xero
Primary accounting platform. The foundation everything else connects to.
QuickBooks Online
Strong AP and AR coverage. Alternative accounting foundation for QBO users.
ApprovalMax
Multi-step approval workflows for bills, POs, expenses, quotes, and payments.
Fathom
Management reporting, KPI dashboards, group consolidation, 3-way forecasting.
Dext
OCR bill capture, automated categorisation, approval workflow integration.
Stripe
Online payment links on every invoice. Clients pay by card instantly.
Airwallex
International supplier batch payments in 150+ countries and 40+ currencies.
Move My Books
Clean Sage to Xero migrations — timed correctly, executed properly.
Excel & Power Query
Commission models, bulk invoicing automation, data transformation.
Case Studies
Real implementations. Real results.
Every case study on this page is a live implementation — not a hypothetical. Client details are anonymised but the problems, solutions, and outcomes are real.
Payment cycle cut from 4–5 weeks to approximately one week
A firm was invoicing manually with no online payment option and a chaotic approval process. We built an ApprovalMax workflow with mandatory sign-off, added Stripe payment links to every invoice, and set up automated debtor reminders.
Email-based invoice fraud eliminated with PO matching
Scammers were sending fraudulent emails impersonating the business owner to trigger payments. We implemented a Purchase Order system in ApprovalMax — every bill must match an approved PO before payment can be made.
5 days of weekly manual invoicing reduced to minutes
A finance team of two spent their entire working week manually entering thousands of invoice lines from timesheets. We built a Power Query automation that transforms their workforce export directly into Xero's invoice import format.
Automated group consolidated accounts across UK and US entities
A group with multiple UK and US companies had inconsistent charts of accounts and no consolidated view. We standardised everything, connected all entities to Fathom, and configured intercompany eliminations.
Who We Help
Built for UK SMEs — 10 to 50 people
We work with businesses that are too big for informal finance processes but not large enough for a full in-house finance transformation team. The sweet spot is a business that knows something is wrong and wants it fixed properly.
Finance teams drowning in manual work
High-volume businesses where the finance function is a bottleneck — manual entry, spreadsheet-based processes, no automation.
Learn more →Businesses with no financial controls
Growing companies where spend is committed informally, approvals happen over email, and nobody is sure who authorised what.
Learn more →Owners making decisions without data
Commercially ambitious businesses with no management accounts, no forecasts, and no real-time view of performance.
Learn more →Businesses on legacy accounting software
Established businesses on Sage or other legacy systems that need a clean migration without the risk of getting it wrong.
Learn more →Profitable businesses with cash flow problems
Service businesses that are profitable on paper but consistently short of cash because of slow invoicing and poor collection.
Learn more →Industries we know well
Recruitment · Professional Services · Construction · Property · Healthcare · Manufacturing · Government Subcontracting.
The Discovery Session
Start with a written diagnosis
Before any implementation begins, we produce a Finance Systems Audit — a written document that defines exactly what is broken, what needs to change, and what it will cost. You own it permanently. Whether you proceed with us or not.
Quick Fix
45-min session + written summary. One specific problem, one clear solution.
Systems Audit
90-min session + 4–6 page Finance Systems Audit. Multiple issues or one moderately complex implementation.
Full Finance Review
Two sessions + 10–15 page Finance Transformation document. Full overhauls and migrations.
All Discovery fees are credited in full against your implementation cost if you proceed with us. If you do not — the document is still yours. Any implementer in the world can work from it accurately.
Why Fintelwise
What makes this different
There are plenty of accountants and bookkeepers. There are plenty of software resellers. Fintelwise is neither.
We diagnose before we prescribe
Every engagement starts with a structured Discovery Session. We never recommend a tool without first understanding the specific problem it needs to solve. A written document comes before any implementation.
We implement — we do not advise and disappear
The Finance Systems Audit is a starting point, not a deliverable. The goal is a working system inside your business, configured properly, with your team trained to run it independently.
We recommend what is right, not what is most profitable
Fintelwise has no financial relationship with any software vendor. We do not earn commission on licences. We recommend the right tool for your situation — even if that tool is simpler and cheaper than the alternatives.
25 real implementations behind us
Every case study on this website is a live implementation with real numbers. No hypotheticals, no inflated claims. The problems are real. The solutions are documented. The results are verifiable.